Terms and Privacy
Our policy is clear:
We collect no information about you, other than information automatically collected and stored (see below), when you visit our web site unless you choose to provide that information to us. Information Automatically Collected and Stored When you browse through any web site, certain personal information about you may be collected.

We automatically collect and temporarily store the following information about your visit: the name of the domain you use to access the Internet the date and time of your visit; the pages that you visited We use this information for statistical purposes and to help us make our site more useful to visitors. Unless it is specifically stated otherwise, no additional information will be collected about you. Personally Provided Information: You do not have to give us personal information to visit our web site. However, all communications addressed to YDGS may be stored for reference purposes.

Disclosure: YDGS does not disclose, give, sell or transfer any personal information about our visitors, unless required by law. Thank you for reading our Privacy notice.

YDGS Copyright
The contents of www.ydgs.co.uk ("the web site") and/or its clients and suppliers are protected by copyright : © 2006 YDGS. Reproduction of part or all of "the web site" is prohibited other than in accordance with this Notice. All rights are reserved.

Use of content. We grant you the non-exclusive right to use material from "the web site" provided that: material is copied solely for educational and personal use and will not be copied or posted on any network, computer, web site or publication or broadcast in any media or distributed by any means for any commercial purpose whatsoever;

The material shall not be amended or modified in any way and the copyright notice originally included in the material shall appear on all copies. Some parts of "the web site" contain images that are the copyright material of our clients and/or suppliers.

Other web sites
We cannot accept responsibility for any other web site which you may access through "the web site". Such links are provided only for convenience and we cannot endorse or accept any responsibility for the contents or the use of any such web sites. We also disclaim any responsibility for any views which may be expressed on "the web site" or on any web sites which may be linked to "the web site".

Disclaimer
We do our best to ensure that information on "the web site" is correct but we do not accept any liability whatsoever for errors or omissions. We assume no responsibility whatsoever for the content of "the web site", nor for any damage to visitors' computers or any other equipment, due to downloading material from "the web site". Information on this web site is provided "as is" without any warranties of any kind. To the fullest extent permitted by law, we and our suppliers exclude all warranties, including, without limitation, warranties of merchantability, non-infringement of third-party rights and fitness for a particular purpose. We and our suppliers make no warranties about the accuracy, reliability, completeness or timeliness of the material, information, services, software, text, graphics or links. In no event will we be liable to any party for any damages whether direct, indirect, incidental, special, consequential or other for any use or inability to use "the web site" or its contents, or of any hy perlinked web site, including, without limitation, any damages for lost profits, business interruption, loss of programs or other data, even if we are expressly advised of the possibility of such damages. Information on "the web site" may contain technical inaccuracies or typographical errors. The information contained on "the web site" may be changed at any time without prior notification to you.

Yorkshire Dales G Scale Group Constitution
1: Title The Group shall be known as Yorkshire Dales G Scale Group (hereinafter named YDGS) and is a regional body of the G Scale Society U.K.

2: Objectives
The Group shall have as its Aim and Objective to promote and foster an interest in model railways in G Scale.

3: Membership
Membership is open to anyone who accepts The Group Aim and Objective.

Membership will be by payment of the appropriate fee as set annually by the recommendation of the Group treasurer and passed by the membership at its Annual General meeting by a simple majority. The annual membership year is for the period 01st January until 31st December each year. Applications to join the YDGS, received by the Secretary, between January and September (inclusive) will be subject to the full membership fee. Applications received by the Secretary between October and December (inclusive) will be exempt from payment until the beginning of the next period. i.e. 01st January.

Cessation of membership will happen if; Payment of the annual fee is not received by the 31st March each year.

YDGS shall reserve the right to exclude anyone who is deemed to be acting inappropriately and this will be determined by the governing committee, whose decision will be final. Individual membership of the YDGS does not give or imply membership of the G Scale Society, or KMRC. Membership of The G Scale Society and KMRC is by separate fee. There will be no upper or lower age limit for membership of YDGS nor is there a difference in fees for same. However, in respect of membership by any person under the age of 16 years, that person or persons must be accompanied by an adult relative, or family representative, as so arranged by the child's parents/guardian, details of which must be made known to at least two Committee members on arrival at all events, at all times. In the event of there being no Committee members present, the said details should be made known to the host or person in charge of the event. There must be no exceptions to this requirement at any time. The adult relative or family representative need not be, nor require to be, a member of YDGS in their own right. Members under the age of 18 years shall not be allowed to vote.

Members may be asked to volunteer extra subscriptions or materials from time to time to assist in layout building. These subscriptions or materials shall become assets of the YDGS unless specifically stated to be on a loan basis (i.e. spare track, controllers ect)

4: Data Protection
The YDGS shall hold on record membership data. This basic information will be received initially by application details, and will then be collated on a data base. This data will be held and maintained in accordance with the Data Protection Act 1998. YDGS shall hold only personal contact details. YDGS will not transfer or share personal membership details to any other groups or societies nor will it provide membership details to other members of the YDGS without their express permission. On the occasion of anyone ceasing to be a member, their details will be deleted from the membership data base in accordance with the Act.

5: Government
YDGS shall be administered by a committee which shall comprise of Chairman, Secretary and Treasurer and three named members. The Committee will meet as often as deemed necessary of which one will be the AGM.

A quorum for committee meetings and decisions will be 3 members present. In the event of a tied decision, the Chairman will have the casting vote. The Treasurer will prepare a full statement of accounts for the AGM. Communication of the decisions made by committee will be brought to the attention of the membership by the YDGS either verbally at the next appropriate YDGS meeting, or by writing, either electronically, or by inclusion in the YDGS Newsletter. The committee may from time to time set up a sub committee to work, or pursue a specific task, on behalf of The YDGS, and any Sub committee so appointed will be responsible to the YDGS Committee and will only act on instructions from the Committee.

6: Election
The committee will be elected from within the membership at an annual general meeting (AGM) which shall be held in January. The office bearers and members are eligible for re-election each year. Any vacancy occurring in the committee during the course of the year shall be filled by the committee co-opting another member. Any member so co-opted will serve until the next AGM and will then be eligible for election. Each member will have a vote at any YDGS meeting and a simply majority of the members present will carry any business. A notice calling the AGM shall be included in the preceding Newsletter, prior to 01st January with a further notice appearing in any additional publication before the due date. An additional calling notice will be sent out electronically to all members during January. Items to be included in the Agenda should be sent to the Secretary, either by post or e mail not later than 14 days prior to the date set for the AGM.

7: Accounts
The treasurer will be responsible for recording all financial transactions of The YDGS and for preparing an annual Income and expenditure account, The Treasurer will maintain a Bank account in the name of Yorkshire Dales G Scale The account cheques will operate on any two from four signatures of the Committee members.

8: Assets
YDGS is a non profit making organisation. All monies received will be used to improve or maintain YDGS. Any assets of the YDGS which are in place at the time, both physical and financial, shall in the event of YDGS’s being disbanded be sold and the proceeds after all loans have been paid give to a charity nominated by the committee

Any member who leaves the club whilst the club is active shall have no claim on the club’s assets other than items that have been specifically lent or loaned by that member to the club.

9: Alteration
No alteration shall be made to the foregoing Constitution except at the AGM or at an EGM expressly called for that purpose. The notice calling such a meeting shall state the alteration proposed, and be received by the Secretary not less than 14 days prior to the date calling the AGM or EGM. No alteration to the foregoing constitution shall take effect unless it is passed by a two thirds majority of those present, and entitled to vote at such General Meetings.

10: Constitution
A Copy of this Constitution will be given to all members when they join the YDGS and they will be given any amendments duly made in writing should they occur. A copy given electronically will be deemed adequate.

End of Constitution